Privacy policy

This Privacy Policy describes our policies on the collection, use, and disclosure of information about you in connection with your use of our services, including those offered through the OutSail website (www.outsail.co and any subdomains) (“Site”) and communications (e.g., emails, phone calls, and texts) (collectively, “Service”). The terms “we”, “us”, “our” and “OutSail” refer to: (i) OutSail.co, Inc., a Delaware corporation with its headquarters in [Your Company's Location]. When you use the Service, you consent to our collection, use, and disclosure of information about you as described in this Privacy Policy, our Terms of Use and our Community Guidelines.

This Privacy Policy does not cover any information that you make publicly available through the Service or your use of any of OutSail’s paid products, nor does it cover OutSail’s employees, former employees or job applicants and prospects.

About OutSail

1. OutSail offers a public website where you can search for and share information about HR tech products, services and providers, communicate with Site users, contribute reviews of HR tech products and services, and connect with software providers.

Information We Collect and How We Use It

1. We receive, store, and process certain types of personal information about you from your use of the Service, automatic data collection, and from certain third parties.

What Categories and Types of Information We Collect

We collect, transmit and store various categories of your personal information in connection with the Service. Over the last 12 months, we have collected the following categories of personal information:

CATEGORY EXAMPLES
Identifiers First name, last name, email address

Commercial Information Records of HR tech products and/or services purchased, obtained or considered

Internet or other electronic network or device activity information Search history, information on interactions with a website, application, or advertisement

Geolocation Data Physical location, generally

Audio and visual information Video reviews of software

Professional or employment information Current or past employment, job title, employer name

Inferences Activity on the Site to infer interest in certain products and categories

Sensitive personal information Account login and password information

OutSail has not collected and does not plan to collect characteristics of protected classifications under applicable laws, biometric information, education information; and sensitive personal information other than account logins and encrypted passwords. Although neither required nor recommended, it is your choice to provide any of the foregoing information in connection with the Service and to make that information public.

Please do not post on the Site or add to your account any personal data that you would not want to be publicly available.

Categories of Sources from Which We Collect Personal Information

We receive your personal information from any one or more of the following sources:

Directly from you. When you visit the Site, log-in as a registered user, or provide your information in a form on the Site, we will collect and store that information.

Indirectly from you. When you navigate and interact with the Site, some information is automatically collected by cookies and similar technologies. Not all information collected may be personal information, and some cookies are necessary to use different functionalities of the Site. The personal information collected may include information about your computer and internet connection, like IP address, operating system, and browser type. For more information about the cookies we use, see our Cookie Policy.

From Social Media Networks. When you use a social network login to access the Site, you will share certain personal information from your social media account with us. For example, if you connect to the Site through your LinkedIn account, we will receive and store your LinkedIn profile information and LinkedIn connections.

From Other Sources. We also may periodically obtain both personal and non-personal information about you from affiliated entities, business partners, and other independent third-party sources and add it to other information about you. For example, if you visit the Site by “clicking-through” from a site operated by one of our business partners and you have registered with that partner, then information about you that you have provided to that partner may be shared with us.

‍

How We Share Your Information with Others

OutSail may share your information with vendors you interact with on our platform, our business partners, our service providers, social media networks, our affiliates, and any other parties whom you authorize us to share your information with.

Sharing with vendors on our platform. When you explicitly request to be contacted or initiate interaction with a vendor on our platform, we will share your personal information with the vendor to fulfill your request. In fulfilling your request, we will provide the following personal information, to the extent you provide it:

First and last name;

Email address;

Phone number;

Employer information; and

General location information, at the country or regional level.

Sharing your content. When you leave a review on OutSail, whether attributed or anonymous, that review and any personal information associated with that review may be shared. This information may be displayed publicly on OutSail, vendor profiles, and other relevant platforms we authorize to display this content. In sharing your content, we will share your personal information, to the extent you provide it, including:

First name, last initial;

Email address;

Job title; and

Employer.

Sharing with our service providers.

OutSail utilizes third party service providers for support and to provide services such as hosting, security and fraud prevention, technical and user support, tracking and reporting usage of the platform, and marketing. We share your personal information with them as necessary to perform tasks on our behalf. The information that we share can include any of the categories identified in section 2 of this Privacy Policy.Sharing with social networks. If you choose to share content from OutSail on social media, we may share information about your activity and any content you post with the relevant social network.

Sharing with our affiliates. We share your personal information with our affiliates and require them to abide by this Privacy Policy. If another company were to acquire OutSail, or all or substantially all of our assets, that company would then possess any personal information we have about you and will collect, use, and disclose that information solely as described in this Privacy Policy. The information that we share can include any of the categories identified in Section 2 of this Privacy Policy.

OutSail does not receive monetary or other valuable consideration for sharing your personal information. We do not share personal information with any other third parties. The personal information that is shared includes your first and last name, and email. Any other information you submit with your request or review will also be shared.

OutSail only shares your personal information to facilitate your use of our platform and to provide our vendors with necessary contact details.

Cookies, Analytics, and Other Tracking Technologies

Cookies and Tracking Technology

We want you to be aware that certain online tools exist to help us serve and recognize you when you visit our platform. We receive and store certain types of information when you visit OutSail. When you access OutSail, we (including companies we work with) may place small data files on your computer or other device. These data files may be cookies, clear gifs, pixel tags, e-tags, flash cookies, log files, or other local storage provided by your browser or associated applications. These technologies allow us to understand how users navigate and use OutSail. We may use them, for example, to keep track of your preferences and collect general usage and volume statistical information. If you want to remove or block cookies, you may be able to update your browser settings. For more information about our use of cookies, and to adjust your cookie preferences on OutSail, please review our Cookie Policy. You can also find instructions on how to manage cookies on different types of web browsers at All About Cookies.

Do Not Track Signals

OutSail does not currently respond to Do-Not-Track signals. You may adjust your preferences for certain tracking, for example, by disabling cookies or using ‘private’ or ‘incognito’ browsing modes. Learn more in our Cookie Policy."

Your Data Privacy Rights

Depending on where you are located and/or live, you may exercise certain data privacy rights, and OutSail will facilitate the exercise of those rights.

European Privacy RightsIf you are a resident or are otherwise located in the European Union ("EU") or the United Kingdom ("UK"), this section provides additional details about the personal data we collect about you, and your rights granted by the EU and UK General Data Protection Regulations, as applicable (“GDPR”).

Subject to certain limitations, the GDPR provides you the following privacy rights:

Transparency and the right to information. Through this Privacy Policy we explain how we use and share your personal information. However, if you have questions or concerns you can contact us at privacy [at] outsail.com.

Right of access, objection, restriction of processing, correction, erasure, and portability. You can make a request to access, object, restrict, correct, erase, or transfer any of your personal information. You also have the right to withdraw your consent when we process your personal information based on your consent.

Right to opt-out from direct marketing. You have the right to opt-out from receiving marketing materials from us by following the opt-out instructions in our commercial emails, by contacting us, or by adjusting your preferences under your profile details on the Site. Please note that we reserve the right to send you other communications, including transactional emails, service announcements and administrative messages relating to your OutSail account, without offering you the opportunity to opt out of receiving them.

Right not to be subject to an automated decision, including profiling. We do not make automated decisions using your personal data that may negatively impact you. We use cookies and similar technologies on the Site to personalize your experience on the Site and recommend software products and services that may be of interest to you. For additional information or to opt-out see our Cookie Policy.

Right to lodge a complaint with a supervisory authority. If you consider that the processing of your personal information infringes your GDPR privacy rights, you have the right to lodge a complaint with a supervisory authority, in the member state of your habitual residence, place of work, or place of the alleged infringement. For users located in the UK, you can contact the Information Commissioner’s Office (ICO).If you would like to submit a request to OutSail to exercise your EU or UK privacy rights under the GDPR, you may do so either by submitting a request through our privacy rights form, or by emailing privacy [at] outsail.com with your request.

Legal Basis for Processing (EEA, Switzerland and United Kingdom only)

Our legal basis for collecting and using your personal information will depend on the type of information and the context in which we collect it.

However, we will normally collect personal information from you only in the following circumstances:

We have your express consent to do so;We need the personal data to perform a contract with you; orProcessing is in our legitimate interests and is not overridden by your data protection interests or fundamental rights and freedoms.In some cases, we may also have a legal obligation to collect personal information from you to protect your vital interests or those of another person (for example, to prevent, investigate or identify possible wrongdoing in connection with the Site or to comply with legal obligations).

If we ask you to provide personal information to comply with a legal requirement or to perform a contract with you, we will identify such basis for processing at the relevant time and let you know if the provision of your personal information is mandatory or not (as well as the possible consequences associated with not providing such information).

If we collect and use your personal information in reliance on our legitimate interests (or those of any third party), this interest will typically be to operate the Site, communicate with you in relation to your account or the Site, to solicit information from you, including through surveys, to share aggregated information with providers of listed products or services and other licensees of our research and report offerings, to measure interest in and improve our offerings and Site, to engage in marketing activities, and to otherwise customize your experience with OutSail.

If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us at privacy [at] outsail.com

California Privacy Rights

If you're a resident of California, we adhere to the CCPA and CPRA, which gives you several rights. These include knowing what personal information we collect and sell, asking us to delete your personal information, correcting inaccuracies in your information, and opting out of any potential selling or sharing of your personal data. To exercise these rights, please contact us through our privacy rights form or by email.

We don't collect sensitive data apart from login information. We'll keep a record of your deletion request. To opt out of advertising sharing, update your cookie settings. We also honor Global Privacy Control browser settings.

We may give you a gift card for a review, and all the same privacy terms apply. Your reviews should meet our guidelines.

You can ask us about how your information is used for direct marketing if you're a Californian resident.

Nevada Privacy Rights

If you're a Nevada resident, you can opt out of the sale of certain personal information. Reach out to us for more info or to opt out.

Virginia Privacy Rights

Virginia residents have specific rights under the VCDPA. These include knowing if we're processing your information, receiving it in a useable format, correcting inaccuracies, deleting your data, and opting out of certain uses of your data. Contact us or adjust your cookie settings to exercise these rights. If we refuse your request, you can appeal.

Colorado Privacy Rights

Residents of Colorado can access, correct, or delete their personal information and opt out of targeted advertising or the sale of their personal data. Contact us or adjust your cookie settings to exercise these rights. If we refuse your request, you can appeal.

Connecticut Privacy Rights

Connecticut residents can confirm if we're processing their personal data, access it, correct inaccuracies, delete their data, and opt out of certain uses of their data. Contact us or adjust your cookie settings to exercise these rights. If we refuse your request, you can appeal, and if unhappy with the result, you may file a complaint with the Office of the Attorney General of Connecticut.

Processing in the United States

If you're accessing our site from outside the U.S., your personal information will be transferred to, stored, and processed in the U.S. The U.S.'s data protection laws might not be the same as your country's. Your data might also be processed in countries without the same level of data protection as yours. However, we make sure your data is adequately protected and secure by using approved agreements and mechanisms.

Before we share your data with third parties or use it differently from how it was collected or authorized, we'll ask you to opt out or opt in. To limit how your data is used or disclosed, please email us.

Privacy Shield Framework

Although the EU-US and Swiss-US Privacy Shield Frameworks are invalidated, we still comply with their rules for personal data transferred from the EU and Switzerland. If there are any conflicts between our privacy policy and the Privacy Shield Principles, the Principles will rule.

We're committed to resolving complaints about our data collection or usage. If you're from the EU or Switzerland and have complaints, please email us first. If we don't resolve your issue, you can reach out to the BBB EU Privacy Shield for free. In some cases, you can even use binding arbitration for unresolved claims. We are accountable for personal data received under the Privacy Shield and transferred to third parties.

Security

We have measures in place to protect your personal information, like allowing only authorized employees to access it. Our policies are regularly reviewed and improved. We use encryption for data transmission and firewalls to prevent unauthorized access to your non-public information.

However, sending information over the Internet is never completely safe. We can't guarantee security for information you submit through our site while it's being transmitted over the Internet, and any submission is at your own risk

This Site is Not for Kids

Our site is not meant for people under 18 years old. We don't knowingly collect or share personal information from people under 18. If you're under 18, don't use the site or give us any of your information. If we find out we have personal information from someone under 18, we'll delete it. If you think we might have such information, please let us know.

How Long We Keep Your Information

We keep your personal information as long as it's necessary for providing our services, for our ongoing legitimate business interest, for preventing or investigating possible misconduct related to the site, or to comply with legal obligations. Cookie-related information can be viewed, adjusted, or disabled as outlined in our Cookie Policy. Information on your user profile stays for as long as your account exists. Note that software product and service providers can't remove their profile, ratings, or reviews even if they close their accounts.

Updates to Our Privacy Policy

We might update our Privacy Policy from time to time. Any updates will be posted on our site. By continuing to use our site or provide your personal information after we update our Privacy Policy, you agree to these changes. We recommend you check our Privacy Policy periodically for any changes.

Contact Us

If you have questions about our Privacy Policy or want to talk to our Data Protection Officer, you can email us at hello [at] outsail.co